An Oath Grounded in the Constitution

Tomorrow, September 12, is the two-year anniversary of my swearing in as the Library’s fourth director since it officially became the US National Library of Medicine.

What a day that was!

I delivered my first major address to my NLM colleagues, with my family, friends, and NIH Director Francis Collins in the front row. I wanted NLM staff to know how much I wanted to know and work with them, and I wanted Dr. Collins to recognize what a great operation we already were.

I still treasure having my siblings and my mother here. My brothers, all five to 15 years younger than I, were impressed with the place but a little surprised that their sister was selected for this position and held in such high regard. (Ya’ gotta love brothers, right?)

The swearing-in itself took less than three minutes (including photos), but as I reflect on the occasion, they were the most important three minutes of the afternoon.

All federal employees take an oath of office, a requirement stemming from Article VI of the Constitution. The original oath, spare in its simplicity, stated, “I do solemnly swear (or affirm) that I will support the Constitution of the United States.” Over the years, the oath grew to include more conditions, with some additions—such as the Civil-War era’s Ironclad Test Oath—being short-lived. But the heart of the oath, upholding the Constitution, has never wavered.

The Constitution, a complex and much-debated document, establishes the three branches that provide our government’s structure and ensure a separation of powers, i.e., the legislative, executive, and judicial branches. Much of the Constitution details elements of government I have little to do with (at least directly), but the Preamble—only 52 words long—packs a punch.

These opening words set out the principles that guide us and unite us:

We the People of the United States, in Order to form a more perfect Union, establish Justice, insure domestic Tranquility, provide for the common defense, promote the general Welfare, and secure the Blessings of Liberty to ourselves and our Posterity, do ordain and establish this Constitution for the United States of America.

As I read and re-read these words, I realized these principles also establish the foundation of our work as federal employees. In fact, many of them underlie the very work we do here at NLM, and everything we accomplish ultimately points back to them.

The data and information we acquire, the products we develop, and the services we offer help patients, health professionals, researchers, and policy makers “promote the general welfare” of our citizens and “secure the blessings of liberty” through improved health and well-being.

We “establish justice” by ensuring fairness in our collections and in people’s access to them. Those collections must remain sufficiently broad and robust to provide an even-handed, impartial view of what health means in society. Our literature and data must be as balanced and objective as we can make them, limiting the intentional (or even unintentional) bias that privileges one perspective on health over another. Our terminologies, which literally label matters pertaining to medicine, health, and well-being, must expand beyond the biological definitions to include the social and behavioral domains. And our products and services must be equally accessible to all, which means that both our technology and our outreach efforts must make those products and services understandable and actionable to people of all levels of income, resources, and self-actualization.

And all of these actions, these authorities, these products and services we offer, come together—like the work of the federal government as a whole—to contribute to “a more perfect union,” one that ensures the benefits detailed in the Preamble “to ourselves and our posterity.”

Not surprisingly, I find that upholding the Constitution, as I swore to do two years ago, is woven so tightly into what I do that it’s inescapable. But reflecting on how I do it and what is means is powerful nonetheless. It brings perspective to the decisions we make, the investments we endorse, and the products and services we bring to society. And it reminds me, as I noted last year, why I do it—namely, for all of us, for “We the people.”

In the context of the work of the Library, what does it mean to you to support and defend the Constitution? I’d love to get your thoughts.

How much does it cost to keep data?

Study to forecast long-term costs

Guest post by Elizabeth Kittrie, NLM’s Senior Planning and Evaluation Officer.

As scientific research becomes more data-intensive, scientists and their institutions are increasingly faced with complex questions about which data to retain, for how long, and at what cost.

The decision to preserve and archive research data should not be posed as a yes or no question. Instead, we should ask, “For how many years should this subset of data be preserved or archived?” (By the way, “forever” is not an acceptable response.)

Answering questions about research data preservation and archiving is neither straightforward nor uniform. Certain types of research data may derive value from their unique qualities or because of the costs associated with the original data collection. Other types of research data are relatively easy to collect at low cost; yet once collected, they are rarely re-used.

To create a sustainable data ecosystem, as outlined in both the NLM Strategic Plan and the NIH Strategic Plan for Data Science, we need strategies to address fundamental questions like:

  • What is the future value of research data?
  • For how long must a dataset be preserved before it should be reviewed for long-term archiving?
  • What are the resources necessary to support persistent data storage?

We believe that economic approaches—including forecasting long-term costs, balancing economic considerations with non-monetary factors, and determining the return on public investment from data availability—can help us make preservation and archiving decisions.

Economic approaches…can help us make preservation and archiving decisions.

To that end, NLM has contracted with the National Academies of Sciences, Engineering, and Medicine (NASEM) for a study on forecasting the long-term costs for preserving, archiving, and promoting access to biomedical data. For this study, NASEM will appoint an ad hoc committee that will develop and demonstrate a framework for forecasting these costs and estimating potential benefits to research. In so doing, the committee will examine and evaluate the following:

  • Economic factors to be considered when examining the life-cycle cost for data sets (e.g., data acquisition, preservation, and dissemination);
  • Cost consequences for various practices in accessioning and de-accessioning data sets;
  • Economic factors to be considered in designating data sets as high value;
  • Assumptions built in to the data collection and/or modeling processes;
  • Anticipated technological disruptors and future developments in data science in a 5- to 10-year horizon; and
  • Critical factors for successful adoption of data forecasting approaches by research and program management staff.

The committee will provide a consensus report and two case studies illustrating the framework’s application to different biomedical contexts relevant to NLM’s data resources. Relevant life-cycle costs will be delineated, as will any assumptions underlying the models. To the extent practicable, NASEM will identify strategies to communicate results and gain acceptance of the applicability of these models.

As part of its information gathering, NASEM will host a two-day public workshop in late June 2019 to generate ideas and approaches for the committee to consider.  We will provide further details on the workshop and how you can participate in the coming months.

As a next step in advancing this study, we are supporting NASEM’s efforts to solicit names of committee members, as well as topics for the committee to consider.  If you have suggestions, please contact Michelle Schwalbe, Director of the Board on Mathematical Sciences and Analytics at NASEM.

casual headshot of Elizabeth KittrieElizabeth Kittrie is NLM’s Senior Planning and Evaluation Officer. She previously served as a Senior Advisor to the Associate Director for Data Science at the National Institutes of Health and as Senior Advisor to the Chief Technology Officer of the US Department of Health and Human Services. Prior to joining HHS, she served as the first Associate Director for the Department of Biomedical Informatics at Arizona State University.

When September Doesn’t Mean Back to School

At this point in my life, two years into my role at the National Library of Medicine, I greet Labor Day with a bit of nostalgia. I was an academic for 30 years, and spent most of the 25 years prior to that as a student, doing the school thing from kindergarten through grad school. You might say that my epigenome has been shaped by the academic calendar, with the waning summer sparking excitement over the promise of a new school year, new things to learn, new friends to make.

In contrast, September here brings the last month of the federal fiscal year, and let me tell you, it is busier than all get out! We have to finish grant awards. We must renew, close out, or refresh contracts, confirm (or move) project deadlines, and account for the year’s work. In addition, we are in the throes of preparing the Congressional Justification for our budget one year hence, so as we’re putting fiscal year 2018 (FY2018) to bed, we’re also starting to prepare the FY2020 budget—all while Congress debates the FY2019 appropriations. It’s a budgetary juggling act to keep all the plans and paperwork moving, and my colleagues who deal with grants, contracts, budget, and procurement will be thoroughly focused for the next four and a half weeks, making sure the balls don’t fall.

But amidst the fiscal frenzy, there’s still a hint of the old, familiar September and the promises that come with it of new things to learn and new friends to make.

This coming year, FY2019, we’ll be wrapping our arms fully around data science. Joyce Backus is leading an NLM-wide strategy to improve the data science knowledge and skills of our entire workforce. Our NCBI team is re-writing the book on secure data access, taking a modular approach to identity management and data access. The Tox team, in collaboration with other staff across NLM, is migrating our essential toxicology resources to a more modern and robust platform. And those are just a few examples.

As for the new people to meet—we’ve just launched a search for three new investigators for our intramural program; we’re growing our complement of contracts management staff; and we’re adding new program managers across Library Operations.

So in some ways, it is like my old Septembers only somewhere else, a different location but the same sense of newness, excitement, learning, and opportunity.

I hope all the students stepping into the classroom or on to campus this year find the same exhilaration greeting them. May you, your teachers, professors, and parents have a bright and successful academic year. And may the rest of us find the continued promise of fresh opportunities and new, innovative ways to serve science and society.

Imagine our future…and help make it happen

After two years of crafting a Strategic Plan and laying the groundwork for implementing its recommendations, NLM is ready to take the next step into our future. We’ve had committees and conversations, councils and presentations, and heard the advice and reactions of NLM staff, stakeholders near and far, and the many, many people around the world who use our services every day.

Today in Bethesda (and across the internet) we held our fourth Town Hall meeting in which the entire NLM leadership team met with as many NLM staff as we could cram into the Lister Hill Center Auditorium or log in to the webcast site. We reviewed the status of the Strategic Plan’s implementation, updated progress on particular initiatives, and sketched an outline of where we’re headed next.

I had heard good things from staff and colleagues about how much we’re communicating our plans and progress, but I’d also heard a niggling concern. Yes, yes, people understand the steps we’re taking, how far we’ve come, and what happens next, but the broad vision still isn’t very clear to some. Maybe not even to me.

To address that, I tried to capture during today’s Town Hall what NLM might look like as we reach our third century less than 20 years from now.

Our journey began, as they often do, at the beginning, as a small but growing collection in the Surgeon General’s Office in 1836. Thanks to the work of John Shaw Billings, that first century can best be thought of as a time of collecting and cataloging, building and organizing the physical foundation of the Library and its holdings. Our second century saw massive technological change, which allowed us to automate more of our work, and Don Lindberg ensured we leveraged the global computer networks to connect our resources and communicate their value to the world. Now, as we look ahead, I expect our third century to focus on curating the many resources we hold or connect to, and combining these massive data stores and literature repositories into robust information webs that accelerate data-driven discovery.

But to what end?

Imagine a world in which NLM assures global access to current, accurate, and trustable information. Imagine a world where instantaneous, inexpensive access to analytical methods and visualization tools stimulates creative answers to yet-unasked questions. Imagine ubiquitous access to important, relevant data to characterize health problems and the human response to disease, disability, and development. But don’t stop there. The third century will not only bring about better, faster, available-everywhere access to health information; it will also deliver integrated content able to elucidate the state and context of health.

The NLM of the future will build pathways between and among its books, articles, and data. It will suggest articles related to the one being sought and will put into the researcher’s hands advanced visualization and literature synthesis tools that match the speed of information presentation to the speed of human cognition. Interlinking tools will allow the investigator to hone in on a single protein structure and span out to the neighboring genes and chemical soup that stimulate the expression of that gene. The investigator will see that protein, the organ constructed by that and other proteins, and information about how to repair that organ should it be damaged from injury or disease. She’ll also find a seamless pathway from the gene to a patient’s electronic health record that includes images and test results depicting the phenotype arising from the gene’s expression, and she’ll be able to evaluate her findings in context by seeing the presentation of that phenotype across communities and the public.

Becoming such a library requires a blue print for action, a pathway to guide its members in the critical choices needed to make the imaginings real. Such a library also requires bravery among its staff members, who must face together a future characterized both by exciting opportunities and significant uncertainties. And such a library requires a 21st-century building with the technologies and flexibilities that can foster among its people the innovation and collaboration needed to create tools, design databases, and anticipate the future.

We’re on our way.

At today’s Town Hall, the NLM leadership described how we’ve assessed the quality and integrity of our existing services, spoke with gratitude of the advisors who identified the strengths and opportunities in our research programs, and acknowledged the countless staff members who have helped us understand both what we do best and what we must continue doing going forward. I join them now in thanking all of you for your time and input, for thinking with us about our future, and for evaluating critically and systematically not just what we can do to what we must do to remain strong and relevant in our third century.

For those of you reading this, I invite you to suggest, critique, engage, and debate about NLM’s future. Perhaps your guidance will be the one that arrives in the nick of time to clear the way to our next step. Otherwise, please stay with us and watch our imaginings become reality.


Happy anniversary to me!

Tomorrow, August 15, marks my two-year anniversary as director of the National Library of Medicine. Last year I acknowledged the occasion by reflecting on Bob Dylan’s famous line (appropriately, for a library, from the tune “My Back Pages”), “Ah, but I was so much older then…I’m younger than that now.”  This year I’m inspired more by the tone poems of Erik Satie, Ralph Vaughan Williams, and Jean Sibelius.

You don’t come here expecting a musicology lesson, but do permit a brief one.

A tone poem is a piece of orchestral music, usually in one movement, which evokes the content of a poem, novel, painting, or other work of art. In the case of these three composers, the weaving of their beautiful melodies evokes the Library’s many parts, all of which contribute to our amazing products and services. And they do this in perfect harmony.

These innovative compositions can also inspire me to tear up the rule book and move in unexpected directions. And one composition, Sibelius’ Finlandia, particularly resonates with my sense of patriotism, which helps sustain my commitment to this position and to the work we do.

What has also sustained me over the last two years is the amount of change I’ve seen and experienced.

As NLM Director, I’ve learned there is no need to go it alone. We are an ensemble, each of us bringing our talents and skills to the performance. As I’ve fully embraced that idea, I’ve recognized the most knowledgeable and skilled person for a job might be—and often is—someone other than me.

I’ve watched NLM’s leaders coalesce into a team, learning more about each other and what it’s going to take to prepare this institution and its people for its third century. Recognizing that the Library’s ongoing vitality requires harmonies and synergies between the various divisions, the leadership team and I meet twice a month to identify the themes or motifs that transcend our organizational boundaries. We look for ways to make more efficient use of our resources, to leverage human talent and ensure the robustness of our services.

We’re also tackling the strategic plan’s implementation, debating priorities, making trade-offs, and holding each other accountable. My colleagues have offered tremendous wisdom and guidance, and they’ve helped raise the bar, expecting more of me and of each other. I now do meetings as a high art, ensuring the time is used effectively and everyone leaves with a clear plan and action items. It’s work and it takes discipline, but it’s also encouraging and rewarding, and it leaves me hopeful for what lies ahead.

Along with the tempo I’ve set at NLM, I’ve found a rhythm for working across NIH. I meet every 1-2 weeks with NIH Director Dr. Francis Collins and the other Institute and Center (IC) directors. I serve on several trans-NIH committees, including the NIH Scientific Data Council and Data Science Policy Council. And I’m building more informal connections with many of my peer IC directors, getting together occasionally for meals to share best practices, avoid serious pitfalls, and help NIH and our respective ICs grow in our missions.

We’re well on our way. NIH leadership supports the NLM strategic plan. The Board of Regents is engaged with and guiding the implementation of our new initiatives. And staff at every level are involved in identifying tasks and milestones that will lead us toward our goals to accelerate discovery, improve health, reach more people, and build a skilled workforce.

And speaking of our workforce, I hope that everyone here recognizes that, like an orchestra, we need to work together to deliver the best performance we can and effectively serve science and society.

I continue to be both proud and grateful to lead this amazing institution. I look forward to the next movement.